Privacy Policy — EnergoNHire

Definitions

This section provides concise definitions of key terms used throughout the policy to improve clarity about data categories, processing, and stakeholders.

Personal data means any information relating to an identified or identifiable natural person, such as name, contact details, employment history, or identifiers associated with a user of the platform.
Processing refers to any operation performed on personal data, including collection, storage, use, disclosure, alteration, erasure, and transfer.
User means a natural person who accesses or interacts with the EnergoNHire platform, including job applicants, recruiters, hiring managers, and account administrators.
Service refers to the recruitment and management career platform provided by EnergoNHire at EnergoNHire.click and related customer support, analytics, and hosting services.
Cookies are small data files placed on a user's device by the website to enable functionality, store preferences, and collect information about usage patterns for analytics and performance.

Data collection and categories

EnergoNHire collects data directly provided by users, data automatically generated during use, and data obtained from third-party service providers. Collection is limited to information necessary for the stated processing purposes.

Data provided directly by users

Users supply information when creating accounts, submitting applications, posting job listings, or communicating through the platform. The following items are typical examples.

Contact information: full name, email address, phone number, and postal address when provided in profiles or applications.
Professional details: resume, work history, qualifications, certifications, skills, and references supplied by candidates or employers.
Account credentials: username and password (stored in hashed form) and profile preferences.
Recruitment information: job descriptions, application forms, interview notes, assessment scores, and feedback entered by recruiters or hiring staff.
Communications content: messages platform via the platform, uploaded documents, and attachments submitted for recruitment purposes.
Payment and billing information where applicable, provided directly by the payer or via secure third-party payment processors.

Data collected automatically

The platform records certain technical and usage information automatically when users interact with services to support operations, security, and service improvement.

Device and browser details such as device type, operating system, browser version, and device identifiers.
Connection and usage data including IP address, timestamps, pages viewed, session duration, and navigation paths within the site.
Performance and diagnostic data relevant to service stability and error reporting.
Location data inferred from IP addresses to the approximate city or region level for localization and compliance purposes.
Analytics and interaction metrics gathered through cookies and similar technologies.
Logging information created by servers and infrastructure providers to support troubleshooting and security contribute.

Data from third parties

EnergoNHire may obtain data from trusted third-party sources to supplement user-provided information or to enable integrations requested by account holders.

Professional network or job board integrations that provide candidate profiles or verification data when users link accounts.
Identity and background check providers, where an employer initiates such checks and the candidate has given required consent.
Analytics and advertising partners that supply aggregated metrics or reporting data under agreed terms.

Purposes of processing

We process personal data for specific, limited purposes only and retain records to fulfill those purposes and comply with applicable requirements.

To provide and maintain the recruitment and career management service, including account setup, job posting, application handling, and user support.
To facilitate hiring workflows: matching candidates, scheduling interviews, sharing feedback, and maintaining recruitment records for employers.
To communicate with users about account activity, service updates, required actions, and transactional matters.
To process payments and billing information through secure third-party payment processors when customers purchase paid features.
To monitor and analyze platform usage and performance to improve features, security, and user experience.
To meet legal, regulatory, or contractual obligations, including requests from law enforcement and compliance with local employment regulations.
To protect the security and integrity of systems, contribute incidents, and detect or prevent fraud and abuse.
To perform anonymized analytics and reporting for service improvement without identifying individual users.

Legal bases for processing

The applicable legal basis depends on the processing activity and jurisdiction. For users in Malaysia and other regions, EnergoNHire relies on relevant bases such as performance of a contract, legitimate interests, consent where required, and compliance with legal obligations.

Performance of a contract: processing necessary to provide the platform, deliver services requested by account holders, and manage subscriptions.
Legitimate interests: internal operations, fraud prevention, security, platform improvement, and maintaining a functional service environment, balanced against user rights.
Consent: when we ask for consent for optional features such as marketing communications or certain background checks, processing is based on that consent.
Legal obligation: processing required to comply with applicable laws, regulatory requests, or legal processes.

Data subject rights (GDPR-style summary)

Although EnergoNHire is operated from Malaysia, this section summarizes rights commonly recognized under data protection regimes such as the GDPR and similar frameworks, to inform users of typical options available to them.

Access: the right to request confirmation of processing and a copy of personal data held by EnergoNHire.
Correction: the right to request rectification of inaccurate or incomplete personal data.
Erasure: the right to request deletion of personal data where retention is no longer necessary, subject to legal and contractual constraints.
Restriction and objection: rights to restrict processing or object to certain processing activities based on individual circumstances.
Data portability: the right to receive personal data in a structured, commonly used, and machine-readable format where applicable.
Complaint: the right to lodge a complaint with a relevant supervisory authority if you consider your rights to be infringed.

Cookies and tracking technologies

EnergoNHire uses cookies and similar technologies to enable essential site functions, measure performance, and support personalization. Users can manage cookie preferences through browser settings and available controls.

Types of cookies used include strictly necessary cookies for platform functionality, performance cookies for analytics, functional cookies for saved preferences, and optional advertising cookies if enabled by account preferences.

Category examples: 1) Required cookies for login and security; 2) Analytics cookies for usage measurement; 3) Preference cookies for language and display settings; 4) Optional marketing cookies for external integrations.

Users can control cookies via their browser or device settings and may opt out of non-essential cookies. Note that blocking certain cookies could affect platform functionality, such as session persistence and application tracking.

Cookie Policy and settings

Data sharing and disclosures

EnergoNHire shares personal data only as necessary to provide services, comply with law, or with parties that support platform operations. Shared data is limited to the scope required for the purpose.

Service providers and processors: hosting, analytics, email delivery, payment processors, and identity verification vendors under data processing agreements.
Employers and recruiters: candidate information and application materials are shared with organizations specified by the applicant or account administrators.
Legal and regulatory authorities: disclosures required by law, court order, or to respond to official requests.
Professional advisers and auditors engaged to support business operations, subject to confidentiality obligations.
Affiliates and acquirers: in the event of a merger, sale, or transfer of assets, personal data may be transferred as part of the transaction with appropriate safeguards.
Aggregated or anonymized data that cannot reasonably be used to identify an individual may be shared for analysis and reporting.

International transfers

Personal data may be transferred to countries outside the user's jurisdiction where EnergoNHire or its subprocessors operate. Transfers are performed in accordance with applicable law and limited to necessary recipients.

When transferring data internationally, EnergoNHire implements appropriate safeguards such as standard contractual clauses, data processing agreements, and technical controls to maintain a level of protection consistent with legal requirements.

Data retention

Retention periods are based on the nature of the data, business needs, legal obligations, and user preferences. Records are deleted or anonymized when no longer required for the purposes outlined in this policy.

Account data is retained for as long as the user maintains an active account and for a reasonable period afterwards to allow for account reactivation, dispute resolution, or compliance with legal obligations.

Communications and messages platform via the platform are retained according to account settings and applicable retention policies used by the employer or service holder, typically for recruitment audit purposes.

System logs and diagnostic records are retained for a limited period necessary for security monitoring, troubleshooting, and fraud prevention, in line with internal policies.

Users may request deletion of personal data. Deletion requests are processed subject to verification and any legal, regulatory, or contractual retention responsibilities that require continued storage.

Security

EnergoNHire applies a combination of organizational, technical, and physical measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Security controls are reviewed periodically and updated to address evolving risks.

Access control and role-based permissions to limit data access to authorized personnel only.
Encryption of data in transit using TLS and encryption at rest for sensitive stored information where applicable.
Regular security assessments, vulnerability scanning, patch management, and incident response procedures.

How to exercise your rights

Users may exercise available rights such as access, correction, deletion, restriction, objection, and portability where applicable. Requests should be directed to the contact details below, and EnergoNHire will follow verification steps before responding to safeguard privacy and security.

Access: You can request a copy of personal data EnergoNHire holds about you and receive information on how it is processed.
Rectification: You may request correction of inaccurate or incomplete personal data held by EnergoNHire.
Erasure: Where applicable under local law, you may request deletion of personal data that is no longer necessary for the purposes collected.
Restriction: You may request restriction of processing while a dispute about accuracy or lawfulness is being resolved.
Portability: To the extent technically feasible, you may request a machine-readable copy of personal data you provided to EnergoNHire.
Objection: You may object to certain processing activities based on legitimate interests or for direct marketing where applicable.
Withdraw consent: If processing is based on consent, you can withdraw that consent without affecting processing done prior to withdrawal.
Complaint: You have the right to lodge a complaint with a relevant supervisory authority in Malaysia if you believe processing violates applicable law.

How to exercise your privacy rights

To exercise any of the rights above, submit a written request to our data protection contact. Provide sufficient detail to identify yourself and the request scope. EnergoNHire may ask for additional information to verify your identity before fulfilling requests. Responses will follow applicable legal requirements.

[email protected]

We aim to respond to verified requests within a reasonable time frame and in accordance with applicable law. Typical response times are up to 30 days; complex requests may require additional time and will be communicated accordingly.

Marketing communications

EnergoNHire may use contact details to send service-related messages and, where you have consented, marketing communications about recruitment and career management services. Marketing messages will include instructions on how to opt out. We process marketing preferences to respect your choices and applicable legal requirements.

You can opt out of marketing communications at any time by following the unsubscribe link in emails, updating your preferences in your account, or contacting our privacy team. Opting out of marketing does not affect service messages essential for account operation.

Data about children

EnergoNHire's services are intended for adult users and organizations. We do not knowingly collect personal data from children under applicable age limits for account creation. If we become aware that a child’s personal data has been collected without appropriate consent, we will take steps to remove the data in accordance with applicable law.

Links to third-party sites

EnergoNHire may link to external websites or integrate third-party services. These external sites have their own privacy notices and practices which EnergoNHire does not control. We recommend reviewing third-party privacy policies before providing personal data to those services.

Changes to this privacy notice

We may update this privacy notice to reflect changes in our practices or legal requirements. Material changes will be highlighted on the site or communicated to users where appropriate. The effective date of the current notice is indicated in the document header.